Senior Accounts Administrator

PURPOSE:

Responsible for the administration of the sales, purchases, reporting and accounting functions of the company.

RESPONSIBILITIES:

• Carry out all Sales Invoice processing promptly and accurately. Follow transactions until the end of its cycle
• Carry out all Purchase Order processing administration
• Demonstrate an excellent telephone manner and communication skills, both written and verbal in dealing with customers and suppliers
• Demonstrate an understanding of the Company/operation accounting practices and apply this knowledge to streamline procedures
• End of month processing, revenue and cost reconciliations, intercompany reconciliations in preparation for P & L reports as directed by Financial Controller
• Resolve accounting discrepancies.
• Prepare financial analysis as directed by the Financial Controller.
• Ensure invoicing & debt collecting is kept up to date
• Reconcile cash and input in SAP
• Process payments and follow through to reconciliation
• Debt collecting
• Reconciliation of Statements
• Recruit, train, supervise and evaluate Accounts clerks as directed

In addition to the above, the jobholder will be required to perform other duties which may be assigned by the Manager/Directors from time to time.

QUALITY AND CUSTOMER SERVICE:

In carrying out all the above, the job holder will always adhere to ISO9001 objectives and will comply with all departmental and company requirements, procedures and policies as stated in the Quality Manuals. A clear understanding of the Quality Manuals and Work Instructions with respect to SAFETY is essential. At all times, the job holder should operate in the interests of the company and its customers.

REQUIREMENTS:

• AAT qualified or 5 years equivalent relevant experience
• Extensive experience in accounting processes (essential)
• Previous experience of invoice processing (essential)
• Previous experience of using Financial and Reporting tools (advantageous)
• Must have strong numerical and mathematical skills
• Must be computer literate and proficient in Microsoft Office
• Must be assertive, proactive, and able to take immediate action when necessary
• Must be proficient in English and Spanish; knowledge of additional languages (advantageous)
• Strong decision-making and problem-solving skills
• Strong communication skills (oral & written)
• Strong organisational and administrative skills
• Excellent time management and customer care skills
• Excellent multi-tasking skills
• Excellent interpersonal and reporting skills
• Attention to detail
• Flexible approach to work
• Ability to work on own initiative without any supervision
• Ability to work under pressure without losing composure
• Ability to work independently as well as within a team.
• Ability and willingness to learn any new skills
• Transparent and collaborative skills to share information amongst the team
• Knowledge of finance, accounting, and cost control principles including Generally Accepted Accounting Principles.
• Knowledge of financial and accounting software applications and the ability to manipulate, import and export data with different financial applications.
• Ability to participate in and facilitate group meetings.